You can/should contribute to your web site
A web site is only as good as its content. All the fancy graphics and organization are useless without content that viewers want to see and re-visit. To make your web site work requires that you contribute whenever you can to the content and this page is designed to provide some guidelines for this.
FIRST - Who, What and How
Contributing to Open General Areas
Contributing to Open General Areas
Contributions to the General Areas (not Activity special pages) of the Web site.
We encourage submissions. These can be done by any member of the Society.
ALL General submissions must be cleared by the Society's designated web persons. (Email goes to web master and Society Web persons - Click here). Postings of a commercial or political nature are generally not encouraged unless of some universal value to all the membership.
Here are some of the items you might consider sending in:
- Your jokes or announcements or news or link suggestions
- special announcements or headlines on the Home page
(Note exception - where appropriate a "Latest Postings on Your Web Site" line may be put in on the Home page without referral when the item is first posted on an Activity page.)
- special notes on other pages in the site
- fund raiser or calls for volunteers or help
See the technical section for the format and timing, etc. of submissions.
We encourage submissions. These can be done by any member of the Society.
ALL General submissions must be cleared by the Society's designated web persons. (Email goes to web master and Society Web persons - Click here). Postings of a commercial or political nature are generally not encouraged unless of some universal value to all the membership.
Here are some of the items you might consider sending in:
- Your jokes or announcements or news or link suggestions
- special announcements or headlines on the Home page
(Note exception - where appropriate a "Latest Postings on Your Web Site" line may be put in on the Home page without referral when the item is first posted on an Activity page.)
- special notes on other pages in the site
- fund raiser or calls for volunteers or help
See the technical section for the format and timing, etc. of submissions.
Contributing to specific Activity Pages - See below for WHAT to submit
It is best that whoever does the submitting have access to a computer regularly but arrangements can be made around this.
See the technical section for the format and timing, etc. of submissions.
For their specific discipline or Activity ONLY the Chair or Leader as shown on the web activity or committee lists may submit unless alternate arrangements are made.
A chair may designate an alternate web submission person(s) by sending an email to the webmaster and to the Society's agreed web persons (Email to web master and Society's Web persons - Click here) clearly setting out who the alternate is to be. After such an advice submissions from that person(s) and the Chair will be considered. We strongly recommend that you restrict designation to a minimum to avoid conflicts in material sent in.
Persons not designated to submit for an Activity page MUST submit through the Activity Chair or their designate(s) - not to the Society's web persons or the webmaster.
It is best that whoever does the submitting have access to a computer regularly but arrangements can be made around this.
See the technical section for the format and timing, etc. of submissions.
For their specific discipline or Activity ONLY the Chair or Leader as shown on the web activity or committee lists may submit unless alternate arrangements are made.
A chair may designate an alternate web submission person(s) by sending an email to the webmaster and to the Society's agreed web persons (Email to web master and Society's Web persons - Click here) clearly setting out who the alternate is to be. After such an advice submissions from that person(s) and the Chair will be considered. We strongly recommend that you restrict designation to a minimum to avoid conflicts in material sent in.
Persons not designated to submit for an Activity page MUST submit through the Activity Chair or their designate(s) - not to the Society's web persons or the webmaster.
Activity Pages - Ideas for WHAT to submit
Chairpersons of Activities and Committees
Each of you or your designates should directly contribute to a specific area of the web site custom designed just for you. A separate page or pages has been or can be assigned just for your activity. Think out of the box. Put yourself in the shoes of someone who knows little or nothing about your activity - maybe someone new to the Society or to Gibsons.
NOTE: Notwithstanding the rather unfettered authority of the Activity Chair to post what they wish, questionable material (highly commercial, volatile political?) may be referred for approval to the Society's web persons by the webmaster.
Here is a rough but by no means complete list of ideas for you to consider:
1. Information about your activity. Not just meeting times but:
a.How big a group is it?
b.Where in the building do you meet?
c.What equipment do you need and what is the dress code?
d.What are the rules or expectations to participate?
e.Pictures?
f.Links to other sites which may be of specific interest?
g.What is going on right now? UPDATE- UPDATE
h.Are volunteers needed? Spell out who doing what and when.
i.Is an announcement needed to the entire Society e.g. raffle tickets?
j.Should some of your information be also carried on pages of the main site e.g. Photos or Documents
k.Encourage participation - sell your activity.
2. It is a game site?
a.What are the rules of the game - all the rules of Cribbage?
b.Who is winning - tournament results and an archive of tournaments?
c.Online game - yes links can be provided to play online
d.Sample game
e.Pictures?
3. A site for crafts?
a.Instructions for making something - sewing directions to alchemy.
b.Pictures of finished products
c.Catalogue of products and maybe prices with contact for purchase.
d.Where to buy materials or get help
4 .A sport or similar
a.Expected levels of fitness and warnings about problems
b.Values - does one day a week do any good compared with twice, etc.?
c.Tips to do right.
d.Pictures?
5. Special Events - had a big deal like a conference or convention or provincial meet:
Send photos for a picture album and a special page reporting on the event.
I am sure you can think of more ideas. Use your imagination.
Are there items you may want on pages other than your own? Consider:
1 .Announcements of events open to all the membership or public.
2. Fund raisers
3. Calls for volunteers
4. Matters that spill over.
5. A story that all might enjoy or gain wisdom from.
GUIDELINES FOR HOW TO SEND IN MATERIAL
There are ways that work for your volunteer webmaster and some that do not. Try to consider these guidelines when submitting material. Assuming the submission has been cleared - see Contributing to Activity and Contributing to General pages sections:
Completion - When a project you have submitted is done you will receive an email back from the webmaster. It may just be one word, like "done." It is then your responsibility to look at the posting and advise the webmaster of any errors or if you want any further changes.
Specify Time Limits - Tell us if the item has a limited time life and exactly what that is - from date 1 to date 2. You can always email a change if necessary.
Lead Time - the usual pattern is for your webmaster to work mornings and clear up most items then. If you submit late in the morning then your request probably may not be actioned until the next day. Give as much lead time as possible as some days your webmaster does no web work - gone fishin'! A major project may take several days.
Revisions - it is important that you keep your items up to date. Submit up-dates often as this is what will keep the site of interest to viewing members. Yes, daily results of a tournament or such can be posted but it is recommended you give the webmaster a bit of warning so he can be sure to set aside time for your posting each day or evening.
Text Format - The preferred format is MSWord but most any word processing format can be accepted - WordPerfect, MSWorks, etc. are fine.
1.Keep your formatting simple - bold and underlines and similar are fine but do not use elaborate spacing changes and formatting in the material. IF you have a fancy formatted way you want the material to appear then submit two versions: one simply formatted and the other as a specimen of what you want it to look like.
2.DO NOT imbed graphics in the document (except for a specimen one). Send them separate - see pictures below. It can be impossible sometimes to get the graphic out and useable on the web.
3.DO NOT send text as a graphic - picture of scanned material if you want it in the page as text. This would mean your webmaster would have to re-type it all and best you should do that.
4.Best not to just use the email format to send text (unless you a have no option) as it often introduces strange characters when copied for the web. If you have no easy word processing programs just put the text in a NOTEPAD file and attach it.
5. Your volunteer webmaster is a poor speller and does not usually run a spell checker on your work, so check your spelling and grammar first.
Pictures and Graphics - Always send as attachments not imbedded in a document.
1.If you are sending several pictures attach as many as you can to one email. You may be on a slow connection, like a telephone one, and may have to send pictures one at a time but try not to.
2.Send pictures in the best quality your connection will allow. Any sizing and compression is best done by your webmaster.
3.Your webmaster will often crop a picture himself to make it look better or to fit the page better. If you have specific cropping ideas let him know.
4.Most any picture format is acceptable but the most common are .jpg and .bmp. Some formats created by proprietary software are not okay since the format requires that specific program for your webmaster to use. You can try it once and he will advise.
5.If you are sending a collection of pictures for an album then be sure and advise how many there are and when you have sent them all. Albums can be added to from time to time but not on a one picture daily basis, please. Clearly identify the title for each picture and the description if you want these. If you have a set order you want the pictures in be sure and clearly set it out.
6. IF YOU DO NOT HAVE DIGITAL PICTURES through a digital camera or access to a good scanner it is still no problem submitting pictures for the site.
a) Drive them to Sechelt - just kidding!
b) Mail them to Bob D'Arcy at 5866 Deerhorn Drive, Sechelt, BC, V0N 3A4 with your return address and they will be sent back soonest.
c) A note: Both the photo shop at Trail Bay Mall and London Drugs will now return your developed photos to you along with all the photos on a CD-ROM in good digital format. There is a modest extra charge but it is something to consider if you have a roll from a special event for a web album on the site.
Special Items
1.PDF (Adobe Acrobat Reader) files - are no problem to post as is. If you want them posted as text then the original source cannot be a graphic.
2.Sound Files - got music you want on your pages? Can be done in several formats. Best to send in MP3 or .wav format to start.
3.Movie files - we can post small .mpg files for a short film experience. Long films take up too much web space.
4.Picture Albums - see Pictures and Graphics above but these can go on any pages. Look at one of the examples already on the Sechelt site (http://secheltseniors.com) to see how they are set up and send along the titles and descriptions (if wanted) with the pictures)
Chairpersons of Activities and Committees
Each of you or your designates should directly contribute to a specific area of the web site custom designed just for you. A separate page or pages has been or can be assigned just for your activity. Think out of the box. Put yourself in the shoes of someone who knows little or nothing about your activity - maybe someone new to the Society or to Gibsons.
NOTE: Notwithstanding the rather unfettered authority of the Activity Chair to post what they wish, questionable material (highly commercial, volatile political?) may be referred for approval to the Society's web persons by the webmaster.
Here is a rough but by no means complete list of ideas for you to consider:
1. Information about your activity. Not just meeting times but:
a.How big a group is it?
b.Where in the building do you meet?
c.What equipment do you need and what is the dress code?
d.What are the rules or expectations to participate?
e.Pictures?
f.Links to other sites which may be of specific interest?
g.What is going on right now? UPDATE- UPDATE
h.Are volunteers needed? Spell out who doing what and when.
i.Is an announcement needed to the entire Society e.g. raffle tickets?
j.Should some of your information be also carried on pages of the main site e.g. Photos or Documents
k.Encourage participation - sell your activity.
2. It is a game site?
a.What are the rules of the game - all the rules of Cribbage?
b.Who is winning - tournament results and an archive of tournaments?
c.Online game - yes links can be provided to play online
d.Sample game
e.Pictures?
3. A site for crafts?
a.Instructions for making something - sewing directions to alchemy.
b.Pictures of finished products
c.Catalogue of products and maybe prices with contact for purchase.
d.Where to buy materials or get help
4 .A sport or similar
a.Expected levels of fitness and warnings about problems
b.Values - does one day a week do any good compared with twice, etc.?
c.Tips to do right.
d.Pictures?
5. Special Events - had a big deal like a conference or convention or provincial meet:
Send photos for a picture album and a special page reporting on the event.
I am sure you can think of more ideas. Use your imagination.
Are there items you may want on pages other than your own? Consider:
1 .Announcements of events open to all the membership or public.
2. Fund raisers
3. Calls for volunteers
4. Matters that spill over.
5. A story that all might enjoy or gain wisdom from.
GUIDELINES FOR HOW TO SEND IN MATERIAL
There are ways that work for your volunteer webmaster and some that do not. Try to consider these guidelines when submitting material. Assuming the submission has been cleared - see Contributing to Activity and Contributing to General pages sections:
Completion - When a project you have submitted is done you will receive an email back from the webmaster. It may just be one word, like "done." It is then your responsibility to look at the posting and advise the webmaster of any errors or if you want any further changes.
Specify Time Limits - Tell us if the item has a limited time life and exactly what that is - from date 1 to date 2. You can always email a change if necessary.
Lead Time - the usual pattern is for your webmaster to work mornings and clear up most items then. If you submit late in the morning then your request probably may not be actioned until the next day. Give as much lead time as possible as some days your webmaster does no web work - gone fishin'! A major project may take several days.
Revisions - it is important that you keep your items up to date. Submit up-dates often as this is what will keep the site of interest to viewing members. Yes, daily results of a tournament or such can be posted but it is recommended you give the webmaster a bit of warning so he can be sure to set aside time for your posting each day or evening.
Text Format - The preferred format is MSWord but most any word processing format can be accepted - WordPerfect, MSWorks, etc. are fine.
1.Keep your formatting simple - bold and underlines and similar are fine but do not use elaborate spacing changes and formatting in the material. IF you have a fancy formatted way you want the material to appear then submit two versions: one simply formatted and the other as a specimen of what you want it to look like.
2.DO NOT imbed graphics in the document (except for a specimen one). Send them separate - see pictures below. It can be impossible sometimes to get the graphic out and useable on the web.
3.DO NOT send text as a graphic - picture of scanned material if you want it in the page as text. This would mean your webmaster would have to re-type it all and best you should do that.
4.Best not to just use the email format to send text (unless you a have no option) as it often introduces strange characters when copied for the web. If you have no easy word processing programs just put the text in a NOTEPAD file and attach it.
5. Your volunteer webmaster is a poor speller and does not usually run a spell checker on your work, so check your spelling and grammar first.
Pictures and Graphics - Always send as attachments not imbedded in a document.
1.If you are sending several pictures attach as many as you can to one email. You may be on a slow connection, like a telephone one, and may have to send pictures one at a time but try not to.
2.Send pictures in the best quality your connection will allow. Any sizing and compression is best done by your webmaster.
3.Your webmaster will often crop a picture himself to make it look better or to fit the page better. If you have specific cropping ideas let him know.
4.Most any picture format is acceptable but the most common are .jpg and .bmp. Some formats created by proprietary software are not okay since the format requires that specific program for your webmaster to use. You can try it once and he will advise.
5.If you are sending a collection of pictures for an album then be sure and advise how many there are and when you have sent them all. Albums can be added to from time to time but not on a one picture daily basis, please. Clearly identify the title for each picture and the description if you want these. If you have a set order you want the pictures in be sure and clearly set it out.
6. IF YOU DO NOT HAVE DIGITAL PICTURES through a digital camera or access to a good scanner it is still no problem submitting pictures for the site.
a) Drive them to Sechelt - just kidding!
b) Mail them to Bob D'Arcy at 5866 Deerhorn Drive, Sechelt, BC, V0N 3A4 with your return address and they will be sent back soonest.
c) A note: Both the photo shop at Trail Bay Mall and London Drugs will now return your developed photos to you along with all the photos on a CD-ROM in good digital format. There is a modest extra charge but it is something to consider if you have a roll from a special event for a web album on the site.
Special Items
1.PDF (Adobe Acrobat Reader) files - are no problem to post as is. If you want them posted as text then the original source cannot be a graphic.
2.Sound Files - got music you want on your pages? Can be done in several formats. Best to send in MP3 or .wav format to start.
3.Movie files - we can post small .mpg files for a short film experience. Long films take up too much web space.
4.Picture Albums - see Pictures and Graphics above but these can go on any pages. Look at one of the examples already on the Sechelt site (http://secheltseniors.com) to see how they are set up and send along the titles and descriptions (if wanted) with the pictures)